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Smartivity Labs
Smartivity Labs Pvt Ltd

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All Features

Apply for leave

Use Comp-off Credit

Request Comp-off Credit

How credits are awarded: Less than 4 hours · no credit. 4 to 7.5 hours · 0.5 day credit. 8+ hours · 1 full day credit. All credits expire in 90 days.

Add new employee

Basic information
Auto-assigned from branch sequence
If blank, they sign in with their Employee ID
Work details
Required onboarding documents

Upload

Drag a file or click to browse
Max 30 MB · PDF, JPG, PNG

Apply Punch Regularization

Once approved by HR / Admin, your attendance record for the selected date will be created or updated with the times you've provided.

Edit Review Template

Shown at the top of each employee's review for context
Basic Expectations (BE) — Must be met for any increment
Growth Expectations (GE) — Extra for higher increments
Increment rules (built-in, not editable):
0% — Any BE has "Not at all" OR 2 consecutive "Can improve" (=termination)
10% — All BE met
15% — All BE + GE1 met
20% — All BE + GE1 + GE2 met

Edit Internship Certificate Template

Placeholders you can use anywhere:
{name} · {first_name} · {code} · {designation} · {department} · {company_name} · {address} · {start_date} · {end_date} · {months} · {project_title} · {project_submitted_date} · {issue_date}
These will be auto-filled with each intern's actual values when generating their certificate.
Header
Body
First paragraph stating who, where, what role
Second paragraph about duration + behaviour
Final paragraph wishing them well
Signature & Footer

Add Intern

Intern will use the default password (set in HR Settings) to log in. They'll appear in attendance + payroll alongside regular employees. After project submission, you can generate an internship certificate.

Convert Intern → Full-Time Employee

Converting
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The intern's original internship dates and stipend stay on record. The new employee profile starts from the joining date you set, with the probation period beginning then. Set up their full salary breakup from Salary Components after this.

Dialog

Post Announcement

Submit Resignation

This notifies HR and your manager.

Edit

Edit Profile

Email cannot be changed. Contact admin if needed.
My documents & details

Add Holiday

Add Department

Add Location

Branch working hours
Leave blank to use the company default. This branch's timing is used in attendance reports for its employees. Leave policies can also differ per branch (see Leave Policies).
Office location (geofence)
Set the office coordinates so the app can warn an employee when they punch in far from the office. Stand at the office and tap Use my current location, or paste coordinates from Google Maps.
Punches beyond this distance are flagged as "far from office". Leave blank to disable the check for this branch.

Edit Leave Policy

Lowercase letters and underscores only
e.g. EL accrues 1.5/month = 18/year. Leave 0 if granted upfront.
Used in attendance reports (1 leave day = these many hours)

Edit Employee

Basic information
If blank, they sign in with their Employee Code
Required documents to upload · HR assigns what this employee must submit
The employee sees exactly these in their Documents/Onboarding and uploads them. Default is Aadhaar, PAN, Bank details.
Work details
Set to 0 for confirmed staff · adjust to extend or shorten probation
—
Reset password (optional)
If you set a new password here, it replaces their current password immediately. The employee will be notified.

Employee Exit / Offboarding

This marks the employee as Relieved. They lose access on next sign-in. Their data and history are kept — you can rejoin them later from All Employees.

Rejoin Employee

The employee is reactivated with their previous profile, code and history intact. They can sign in again with their existing credentials.

Add Company Policy

Click to upload a file
PDF, DOC, DOCX, JPG, PNG · Max 30 MB
At least one of file upload or policy text is required.

Add Salary Component

For each new employee, this default will be auto-filled. HR can override per employee.
Lower number = shown higher in payslip

Set Salary Structure

?
—
—
Cost to Company. Monthly CTC = this ÷ 12
Salary components (auto-calculated · edit any amount)
Provident Fund (EPF)
Employee's contribution (individual part) — 12% of Basic, deducted from salary (reduces take-home). Shown under deductions.
Employer's contribution (company part) — 12% of Basic paid by the company (8.33% to Pension/EPS + 3.67% to EPF). Part of CTC, not deducted from the employee.
Income Tax (TDS) — choose regime
TDS is auto-calculated as per Govt. slabs for the regime you pick below (standard deduction, 87A rebate & 4% cess applied). You can also set it manually under "Manual overrides".
Manual overrides (tick to set a fixed amount)

Payslip

Add Review Cycle

Set Goal (KRA + KPI)

KRA · Key Result Area (the broad area)
KPI · Key Performance Indicator (the measurable target)
All goals for this employee in this cycle should add up to 100%